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How to keep a copy of an online form you submitted

Updated 25 October 2026 · FormHop guide

Many online forms don't email you a copy of your answers. Then six months later you need to report against that grant, check what you told an agency, or reuse a strong answer. A minute before you click Submit saves a lot of trouble.

Method 1: Save the review page as a PDF

1. Fill in the form and go to the Review, Summary or Check your answers page, if there is one.
2. Press Ctrl+P (⌘P). Set Destination to Save as PDF.
3. Under More settings, tick Background graphics if parts of the page look blank.
4. Save it with a clear name, e.g. 2026-10 Community Fund application – submitted.pdf.

Printing only captures what's visible. If a long answer sits in a box with its own scroll bar, the PDF shows the first few lines only. Check the PDF before you rely on it.

Method 2: A full-page screenshot

• Microsoft Edge: press Ctrl+Shift+S (Screenshot), choose Capture full page, then save.
• Chrome: press F12, then Ctrl+Shift+P, type full size screenshot and press Enter. The image downloads.
• Windows / Mac: Windows key + Shift + S or ⌘+Shift+4 captures part of the screen.

Screenshots have the same limit as printing: text hidden inside a scrolling box isn't captured.

Method 3: Keep your answers in a document

The most reliable record is the one you wrote yourself. If you drafted in Word (see drafting an application in Word), save the final version next to the PDF. If you typed straight into the form, copy each long answer into a document before you submit.

After you submit

• Save or print the confirmation page – it usually has the reference or application number.
• Keep the confirmation email, and search your inbox for it a day later – it may land in junk.
• Check whether the portal lets you download or view a submitted application later. Many grant and government portals do.

Forgot to keep a copy?

• Sign back in and look under My applications, Submitted or History.
• Ask the organisation. Most will send a copy of your submission. If the form held your personal information, Australian Government agencies and most larger businesses must give you access to it on request (Australian Privacy Principle 12).

An automatic copy with FormHop

When you submit a form, FormHop keeps a copy of the questions and your answers on your computer – including the full text of long answers in scrolling boxes. To keep it:

1. Click the FormHop icon and choose All saved forms.
2. Choose the form, then the "copy of submission" link.
3. Click Print / Save as PDF.

This is free. The free version keeps saved forms for 7 days, so save the PDF soon after submitting; FormHop Pro keeps them until you delete them and lets you search them. It's FormHop's record of what was on your screen, not confirmation from the website that it was received – keep the confirmation page too. FormHop doesn't keep attached files, passwords, or card, bank, tax file or ID numbers.

A copy of every form you submit, automatically

FormHop keeps the questions and your answers when you submit a form, ready to save as a PDF. Free for Chrome and Edge, and nothing is uploaded. See how FormHop works · try the practice form.

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